The Associate Director of Alumni Relations works collaboratively with the Office of Alumni & Parent Relations to foster new and existing alumni and parent relationships.  This position is responsible for chapter development and creating volunteer structures and management systems to empower volunteers to implement events and build engaged, sustainable communities.  This position requires knowledge of best practices for effectively engaging alumni and parents. 

This position has the following schedule related requirements: ability to plan and/or participate in evening and weekend Alumni & Parent Relations events approximately 4 to 6 times per month.

This is a full-time, 12-month, exempt position with benefits. Benefits include: medical & dental insurance, life insurance, long-term disability insurance, sick & vacation time, tuition remission benefits starting after 90 days (employee) or 2 years (spouse and children) of employment, retirement contributions after 2 years of employment, and eligibility for the University’s home purchase assistance program consistent with program requirements. (Please note that eligibility for all University benefits is subject to applicable policies, practices, and requirements.)

The full job description is available at: http://bit.ly/ADAlumniRelations

This posting was posted on August 30, 2019, and applications will be accepted on a rolling basis until the position is filled.

Oversee, develop, and implement volunteer stewardship strategies, areas, programs, efforts, and campaigns at Office of Alumni & Parent Relations.

Develop, implement, and measure a plan that systematically identifies, recruits, and trains alumni and parent volunteers.

Oversee and manage volunteers and resources (e.g., regular communication with leaders, cost-effective and strategic event planning with leadership teams, and stewardship of volunteers).

Develop and implement strategies and programs that maximize engagement of alumni and parents outside of the Portland area.

Understand and implement digital engagement tactics that optimize support of alumni and parents.

Supervise the continued reliability and accuracy of the University database by developing and implementing processes for obtaining, recording, and updating alumni and parent data provided by volunteers.

Provide quarterly measurement and analysis of alumni and parent communications, event quality, attendance, and overall engagement while using industry research to compare UP trends against peer schools.

Manage and administer event and program budgets tied to return on investment metrics.

Develop strong working partnerships across the University community, with a focus on Development, Marketing and Communications, University Events and Athletics.

May manage assigned staff (regular and temporary employees, student employees, and contractors/vendors) and/or day-to-day operations of certain areas as assigned. Supervisory responsibilities may include overseeing all aspects of hiring, expectation setting, mentoring and coaching, work assignments, performance management and evaluations, and disciplinary processes.

Other duties as relevant to the duties of the position or as assigned by supervisor or designee. 

Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s purview and responsibility.

Education and Experience

Required: Bachelor's degree required.

Preferred: Master’s degree in Business Administration, Marketing, and/or Communications

Required: Minimum three years of experience in higher education and/or volunteer management.

Or equivalent education and/or experience.

Certifications and Licenses

None.

Knowledge, Skills and Abilities

Strong ability to manage and coordinate multiple projects in a fast-paced environment. Strong ability to work efficiently and effectively, juggle multiple tasks/projects simultaneously, meet deadlines, and achieve goals.

Strong skills and abilities in the areas of initiative, proactiveness, and sound judgement.

Excellent attention to detail and ability to follow-through.

Strong organizational skills.

Persuasive, clear, and strong oral and written communication skills.

Strong active listening skills and ability to negotiate positive outcomes.

Excellent interpersonal skills and ability to interact with and establish rapport with a wide range of people.

Professional demeanor and ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies and processes. Ability to work effectively with various constituencies including students, the general public, faculty, staff, administrators, alumni, and other members of the UP community.

Competence with and commitment to diversity and inclusion; ability to be an effective partner with diverse students, faculty and staff.

Ability to learn, respect, and support the University’s mission of teaching and learning, faith and formation, and service and leadership.

Ability to use and learn computers, technology, software, and applications at the level of sophistication and proficiency required for the duties of the position, including, without limitation, Microsoft Office, PowerPoint, Excel, My Emma, and database technology.  

Please see full job description (link in most postings) for information about physical requirements, working conditions, work standards, and statement about reasonable accommodations.


Supplemental Questions

1. Why are you interested in this position at the University of Portland?

2. What are your areas of work-related strength? What are work-related areas that you would like to improve?

3. Please explain what diversity, inclusion, and equity means to you. Please describe your education and work-related experiences applicable to diversity, inclusion, and equity.

4. Describe a community in which you belong. What do you believe are the key facets of a strong community and a successful team?