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Human Resources: University Employment
Please do not email cover letters, resumes, and other application materials to the Office of Human Resources or to University employees. Generally, we only accept application materials submitted via up.hiretouch.com, unless an applicant needs a disability related accommodation or a particular posting specifically notes that application materials will be received via other methods.

Please refer to this Help Sheet for assistance with your application.  All questions and inquiries regarding applications and/or open positions can be forwarded to the Human Resources team at hr@up.edu or (503) 943-8484.  Email is preferred.  

Job Details
Acquisitions Technical Assistant
Provost's Office
Full time
Full time hourly

The Acquisitions Technical Assistant performs a variety of specialized duties to purchase, claim, and receive materials and copy catalog print monographs. This position works closely with other Library departmental staff as well as liaison librarians to academic departments.  

This is a full-time, non-exempt (hourly – generally 40 hours per week), 12 months per year position with benefits. Benefits include: medical and dental insurance, life insurance, sick time and vacation time consistent with University policies, long-term disability insurance, flexible spending account benefits, tuition remission benefits generally starting after 90 days (employee) or 2 years (spouse and children) of employment, retirement contributions generally starting after 2 years of employment, and eligibility for the University’s home purchase assistance program consistent with program requirements. (Benefits are subject to all relevant University policies, practices, contracts, and any other relevant materials.)

The full job description is available at: https://bit.ly/LibAcqSpec

This posting was posted on November 17, 2020, and applications will be accepted on a rolling basis until the position is filled.

* Please see the end of the “Requirements” section for supplemental questions that we request applicants respond to as part of the application packet.

Duties Related to Acquisition

Place orders in all formats (print, electronic, media). Create and maintain order records using the Library's management system and other associated acquisitions files.

Process invoices and payments.

Assist with licensing of eBooks and media and tracking license details.

Maintain working relationship with library vendors.

Copy catalog print books using according to established standards.

Other Duties as Assigned

May supervise student employees and/or assist other departmental student employees in the absence of their lead or supervisor.

Engage in activities related to compiling monthly and yearly statistics and developing and maintaining documentation associated with the duties of this position.

Other duties as relevant to the duties of the position or as assigned by supervisor or designee.

Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s purview and responsibility.

Education and Experience

Required: 1-2 years of college.

Preferred: Bachelor’s degree.

Required: 1-2 years of experience in an automated acquisitions and/or cataloging environment.

Or a combination of equivalent education and/or experience.

Certifications and Licenses

Preferred: None.

Knowledge, Skills and Abilities

Strong problem solving and analytical skills.

Ability to consistently handle and follow through with multiple projects and assignments and meet deadlines.

Strong orientation towards taking ownership of projects and assignments and being proactive with projects, assignments, and process improvements.

Strong organizational skills and attention to detail.

Excellent written and oral communication skills.

Ability to work independently and in team settings.

Competence with and commitment to diversity and inclusion; ability to be an effective partner with diverse students, faculty, and staff.

Ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies, and processes.

Effective ability to use and learn computers, technology, software, and applications at level of sophistication required for the duties of the position, including, without limitation, Microsoft Office (Outlook, Word, Excel, and PowerPoint), the internet, other applicable computer applications (e.g. Alma, OCLC Connexion, etc.).*

Preferred: Working knowledge of standard library systems and procedures as they apply to the position and working knowledge of cataloging subsystem of an integrated library system; working knowledge of OCLC Connexion, national cataloging standards and protocols, including AACR2, RDA, MARC21, LCSH, LC Classification.

*All University of Portland positions require the ability to use and/or learn to use in a timely manner current or new technologies, software, and applications at level of proficiency and sophistication required for duties of the position. In most situations, the necessity of learning, using, and/or supporting new technologies, software, and/or applications does not change a job description nor make the position one that involves higher level duties.

Please see full job description (link in most postings) for information about physical requirements, working conditions, work standards, and statement about reasonable accommodations.

Supplemental Questions

1. Why are you interested in this position at the University of Portland?

2. What are your areas of work-related strength? What are work-related areas that you would like to improve?

3. Please explain what diversity, inclusion, and equity means to you. Please describe your education and work-related experiences applicable to diversity, inclusion, and equity.

Cover Letter, References, Resume, Supplemental Questions