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Human Resources: University Employment
Please do not email cover letters, resumes, and other application materials to the Office of Human Resources or to University employees. Generally, we only accept application materials submitted via up.hiretouch.com, unless an applicant needs a disability related accommodation or a particular posting specifically notes that application materials will be received via other methods.

Please refer to this Help Sheet for assistance with your application.  All questions and inquiries regarding applications and/or open positions can be forwarded to the Human Resources team at hr@up.edu or (503) 943-8484.  Email is preferred.  

Job Details
Circulation Weekend Supervisor
Provost's Office
Part time
No benefits offered

This position under the general supervision of the Head of Public Services performs a variety of specialized duties and oversees activities within the Circulation Unit from Thursday through Saturday.  The Supervisor directs the work of two to three student workers at the Service Desk and serves as the supervisor for the Digital Lab and the Research Desk student employees when their supervisors are absent. The Weekend Supervisor coordinates the training of new student employees during the weekend shift, and facilitates shelving, inventory, stacks maintenance, course reserves, and consortial borrowing during that time.

This is a part-time, non-exempt, hourly position (schedule set by library but generally Thursday through Saturday) without benefits. However, this position does accrue sick time consistent with Oregon state requirements. (Please note that eligibility for all University benefits is subject to applicable policies, practices, and requirements.)

This position has the following schedule related requirements (hours during fall and spring semesters):

Thursdays: 12:30 - 4:30pm
Fridays: 9:00am - 6:00pm
Saturdays: 9:00am - 6:00pm

During interims and summer sessions, hours are adjusted depending on the hours of operation.

The full job description is available at: https://bit.ly/3l7jIJD

This posting was posted on September 8, 2021 and applications will be accepted on a rolling basis until the position is filled.

* Please see the end of the “Requirements” section for supplemental questions that we request applicants respond to as part of the application packet.

Manages Circulation Unit functions and processes associated with standard library procedures including but not limited to: check in, check out, placing holds, paying fines, creating patron accounts, printing, and consortial borrowing.

Supervises student employees and directs their work including but not limited to: stacks maintenance, reshelving, basic circulation functions, greeting patrons.

Serves as the back-up supervisor for student employees assigned to the Research Desk and the Digital Lab.

Addresses emergencies and other matters as needed during work shifts. Reports matters as necessary to Library administrators or to other offices on campus such as Physical Plant or Public Safety.

Serves as the lead for maintaining the Circulation Manual and documenting updated circulation policies and procedures as necessary.

Processes electronic and print course reserves as required to make available to students.

Troubleshoots computer and software equipment and refers matters as appropriate.

Operates a variety of standard office and library machines as needed.

Engages in work practices and conduct that promote and model the values and practices of excellent customer service.

Other duties as relevant to the duties of the position or as assigned by supervisor or designee.

Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s purview and responsibility.

Education and Experience

Required: associate’s degree.

Required: experience working with computers.

Preferred: bachelor’s degree; experience working with library automation systems; experience supervising student employees.

Or equivalent education and/or experience.

Certifications and Licenses


Knowledge, Skills, and Abilities

Proficient computer skills and demonstrated experience with office software, email applications, and library automation systems; ability to quickly learn and use new technologies and applications in depth and at level of proficiency required for duties of the position.

Excellent customer service and interpersonal skills.

Ability to prioritize and resolve problems with minimal supervision.

Excellent ability to routinely and independently exercise sound judgment in making decisions.

Ability to interpret, apply, and explain policies and procedures.

Excellent verbal and written communication skills.

Supervisory experience or understanding about and ability to apply the principles of effective personnel management.

Ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of policies, processes, individuals, and groups.

Competence with and commitment to diversity and inclusion; ability to be an effective partner and communicator with diverse students, faculty, and staff.

*All University of Portland positions require the ability to use and/or learn to use in a timely manner current or new technologies, software, and applications at level of proficiency and sophistication required for duties of the position. In most situations, the necessity of learning, using, and/or supporting new technologies, software, and/or applications does not change a job description nor make the position one that involves higher level duties.

Please see full job description (link in most postings) for information about physical requirements, working conditions, work standards, and statement about reasonable accommodations.

Supplemental Questions

1. Why are you interested in this position at the University of Portland?

2. What are your areas of work-related strength? What are work-related areas that you would like to improve?

3. Please explain what diversity, inclusion, and equity means to you. Please describe your education and work-related experiences applicable to diversity, inclusion, and equity.

4. An important responsibility of this position will be supervising and training student employees. What is your experience in this area?

Cover Letter, References, Resume, Supplemental Questions