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Human Resources: University Employment
Please do not email cover letters, resumes, and other application materials to the Office of Human Resources or to University employees. Generally, we only accept application materials submitted via up.hiretouch.com, unless an applicant needs a disability related accommodation or a particular posting specifically notes that application materials will be received via other methods.

Please refer to this Help Sheet for assistance with your application.  All questions and inquiries regarding applications and/or open positions can be forwarded to the Human Resources team at hr@up.edu or (503) 943-8484.  Email is preferred.  

Job Details
Program Manager, Undergraduate Scholarly Engagement
Provost's Office
Honors Program
Full time

The University of Portland seeks a Program Manager for Undergraduate Scholarly Engagement. This position is responsible for collaborating with the Assistant Provost to develop and implement policies and programming for programs overseen by the Assistant Provost, represent these programs on and off campus, and coordinate the smooth functioning of operations. Additionally, the Program Manager advises University of Portland students on fellowship and grant opportunities and applications.

The University of Portland is a thriving community of more than 4,000 students who come from around the nation and the world, as well as over 1,000 faculty and staff. The University is located on a bluff in a residential neighborhood overlooking the Willamette River and the beautiful, dynamic City of Portland. Since its inception in 1901, the University has been guided by the Congregation of Holy Cross, a Catholic religious congregation of priests and brothers. Through its mission of teaching and learning, faith and formation, and service and leadership, UP prepares people who respond to the needs of the world and its human family.

The University of Portland is an equal opportunity employer dedicated to achieving a diverse faculty and staff. The University of Portland does not discriminate in its educational programs, admissions policies, scholarship and loan programs, athletic and other school-administered programs, or employment on the basis of race, color, national or ethnic origin, sex, disability, age, sexual orientation, or any other basis protected by and consistent with the law. The University expressly reserves its rights and obligations to maintain its commitment to its Catholic identity and the doctrines of the Catholic Church.

We offer our employees a competitive benefits package which includes:

  • Comprehensive, affordable medical and dental insurance plans for you and your dependents which include vision and alternative care options
  • 403(b) retirement plan which includes 11% employer contribution after two years of full-time service
  • Tuition Remission for employees after 90 days of full-time service; spouses and dependents eligible after two years of full-time service
  • 13 Paid Holidays in 2022 calendar year along with a 10-day vacation accrual upon hire
  • Home Loan Benefit Program
  • Access to Beauchamp Recreational & Wellness Fitness Center and Clark Library at no cost
  • Discounts across University of Portland campus including Bookstore, Athletics events, Outdoor Pursuits/Bike Shop and Performing & Fine Art productions

This is a full-time, exempt position with benefits. Link to the full job description is available here: https://bit.ly/3GWwqFH

Fellowship & Grant Advising

  • Maintain a strong knowledge of fellowship and grant opportunities available for students, monitor competitions, and maintain a strong knowledge on the student profile each competition seeks in successful applicants.
  • Apply knowledge of grants to determine which awards are appropriate for interested students, advise all students who express interest in applying for fellowships or grants about applicable fellowship opportunities and specific program information; provide advisees support throughout application process for major nationally competitive merit-based scholarships and fellowships.
  • Certify and endorse UP student applications to granting agencies.
  • Represent the University externally, through presentations, conference participation, professional organizations and/or professional development activities; provide advising expertise to granting agencies by serving as competition adjudicator when invited.

Program Management

  • Develop, manage, and execute a variety of programs for the Division, such as the Honors Program, Fellowships and Grants, Founders’ Day & Awards Breakfast, Undergraduate Research, and others that arise, with minimal review by the Assistant Provost.
  • Collaborate with Assistant Provost to develop program goals, objectives, and policies.
  • Develop procedures and systems to accomplish program goals; manage program data, providing analysis for evaluations.
  • Manage program budgets; monitor and analyze current spending and request adjustments as needed, provide forecasting for budget development, prepare annual budgets for final approval.
  • Manage student workers: hire, train, supervise, assess performance, set priorities, and approve hours worked.
  • Lead institution-wide work groups and collaborate with departments across campus to accomplish program objectives; present work to deans and program directors to further initiatives.
  • Advise student groups overseen by USE.
  • Assist the Office of Studies Abroad with technical training and student supervision when needed.

Other duties as relevant to the duties of the position or as assigned by supervisor or designee.

Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s purview and responsibility.

Education and Experience

  • Required: Bachelor’s degree.
  • Preferred: Master’s degree with 2-3 years of related advising and program coordination experience.
  • Or a combination of equivalent education and/or experience.

Knowledge, Skills and Abilities

  • Proactive attitude, initiative, and ability to work independently and as part of a team.
  • Demonstrated experience in advising and working in a higher education setting; discretion and good judgment in handling confidential information.
  • Proven ability to work collaboratively and effectively with other organizations, faculty, staff, parents, and students; able to establish rapport with aforementioned groups.
  • Outstanding verbal and written communication; excellent organizational and analytical skills with attention to detail and the ability to multi-task; commitment to customer service.
  • Competence with and commitment to diversity and inclusion; ability to be an effective partner with diverse students, faculty, and staff.
  • Willingness and ability to periodically attend and facilitate early morning, evening and weekend programs.
  • Ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies, and processes.
  • Effective ability to use and learn computers, technology, software, and applications at level of sophistication required for the duties of the position, including, without limitation, Microsoft Office (Outlook, Word, Excel, and PowerPoint), the internet, and computerized maintenance management systems.

Application Instructions:

Click the apply to job button.  You will be directed to create a free account and begin your application.

A cover letter, resume, list of references, and response to a supplemental question are required.  In your cover letter please respond to the following questions:

  • Why are you interested in this position at the University of Portland?
  • What are your areas of work-related strength and what areas would you like to grow?

Supplemental Question:

  • If you were selected for this position, how would you use your skills and experience to contribute to supporting diversity, equity, and inclusion in this position at the University of Portland?

The University of Portland has a COVID-19 vaccination requirement that will apply to all university employees. To learn more about COVID policies and guidelines for University of Portland employees, please visit: https://www.up.edu/pilotsprevent/vaccinations/vaccination-policy.html.

For those requiring a reasonable accommodation to apply: Applicants who have a disability and would like to request a reasonable accommodation regarding the application or hiring process should contact Human Resources at (503) 943-8484 or recruitment@up.edu.

Cover Letter, References, Resume, Supplemental Questions