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Human Resources: University Employment
Please do not email cover letters, resumes, and other application materials to the Office of Human Resources or to University employees. Generally, we only accept application materials submitted via up.hiretouch.com, unless an applicant needs a disability related accommodation or a particular posting specifically notes that application materials will be received via other methods.

Please refer to this Help Sheet for assistance with your application.  All questions and inquiries regarding applications and/or open positions can be forwarded to the Human Resources team at hr@up.edu or (503) 943-8484.  Email is preferred.  

Job Details
Program Manager for Student Engagement
Student Affairs
Student Activities
Full time

The University of Portland seeks a Program Manager for Student Engagement for the Office of Student Activities. This position is responsible for supporting and co-creating engaging, diverse and dynamic programming to help form community building of campus life that promotes the University of Portland mission. Through outreach and partnerships, the Program Coordinator will build a network of professional and student collaborators on-campus while working with community vendors to facilitate and encourage active student participation in extracurricular activities. This position will promote and coordinate student engagement in meaningful programming and inclusive learning opportunities for students which occur during evenings and weekends that are sponsored by the Office of Student Activities and student clubs and organizations.

The University of Portland is a thriving community of more than 4,000 students who come from around the nation and the world, as well as over 1,000 faculty and staff. The University is located on a bluff in a residential neighborhood overlooking the Willamette River and the beautiful, dynamic City of Portland. Since its inception in 1901, the University has been guided by the Congregation of Holy Cross, a Catholic religious congregation of priests and brothers. Through its mission of teaching and learning, faith and formation, and service and leadership, UP prepares people who respond to the needs of the world and its human family.

The University of Portland is an equal opportunity employer dedicated to achieving a diverse faculty and staff. The University of Portland does not discriminate in its educational programs, admissions policies, scholarship and loan programs, athletic and other school-administered programs, or employment on the basis of race, color, national or ethnic origin, sex, disability, age, sexual orientation, or any other basis protected by and consistent with the law. The University expressly reserves its rights and obligations to maintain its commitment to its Catholic identity and the doctrines of the Catholic Church.

We offer our employees a competitive benefits package which includes:

  • Comprehensive, affordable medical and dental insurance plans for you and your dependents which include vision and alternative care options
  • 403(b) retirement plan which includes employer contribution after two years of full-time service
  • Tuition Remission for employees after 90 days of full-time service; spouses and dependents eligible after two years of full-time service
  • 13 Paid Holidays in 2022 calendar year along with a 10-day vacation accrual upon hire
  • Home Loan Benefit Program
  • Access to Beauchamp Recreational & Wellness Fitness Center and Clark Library at no cost
  • Discounts across University of Portland campus including Bookstore, Athletics events, Outdoor Pursuits/Bike Shop and Performing & Fine Art productions

The annual salary range for this position is $44,000 to $48,000 commensurate on experience. This is a full-time, exempt position with benefits. Link to the full job description is available here: http://bit.ly/3ViZxsC

  • Oversee, develop, and implement a variety of programs and events for students with an emphasis on activities for evenings and weekends, including both smaller scale events and more complex, large events, such as concerts and dances. This includes all phases of strategic planning; contract negotiation, event organization and scheduling, arranging for facilities and security, identifying and fulfilling staffing needs for the event, acting as liaison with outside vendors, etc.
  • Advise the Campus Programming Board (CPB) and work closely with Associated Students of The University of Portland (ASUP) leadership in program and event planning.
  • Collaborate with other campus community members (recognized clubs, student organizations, academic and campus departments, and others) to grow a network of engaging programs and involvement opportunities.
  • Develop marketing and communication plans to ensure awareness and attendance at campus events. Utilize the Engage platform and partner with the professional and student leadership of the Office of Student Activities, Marketing & Communications Department, the Office of Residence Life, Campus Safety, Athletics, and others as needed to execute the communication strategy.
  • Hire, train, and manage a large group of student employees, including oversight of student directors that lead fellow students. Determine appropriate staffing levels for events and ensure appropriate coverage.  Supervisory responsibilities include hiring processes, setting of expectations, training and professional development, performance management and evaluations, and disciplinary processes including termination of employment.
  • Maintain comprehensive files for each major initiative that tracks student participation and provides post-event analysis that includes budget recap and participant feedback.
  • Collaborate with Associate Director of Student Engagement in assessment of program evaluation to determine avenues for improvement and/or continued implementation for future academic years.
  • Evaluate and make recommendations on resource options and vendors; negotiate as appropriate.
  • Support and guide student clubs and student leaders in preparing vendor contracts for signature and following appropriate University policies and process in purchasing supplies and materials for a variety of events.

Other duties as relevant to the duties of the position or as assigned by supervisor or designee.

Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s purview and responsibility.

Education and Experience

  • Required: Bachelor’s degree and previous experience in event planning, marketing, and/or project management.
  • Preferred: Master’s degree in a relevant area, such as marketing, business, student affairs.
  • Preferred: proficiency with audio, visual and lighting technology devices.
  • Strongly preferred: previous experience working in higher education.
  • Or a combination of equivalent education and/or experience.

Knowledge, Skills and Abilities

  • Excellent planning and project management skills.
  • Excellent leadership skills and ability to coordinate/manage small teams.
  • Strong organizational, analytical, problem solving, and interpersonal skills.
  • Excellent written and verbal communication skills including effective public speaking and presentation skills.
  • Excellent ability to exercise sound judgment.
  • Effective conflict management skills.
  • Ability to effectively manage projects and balance multiple priorities while maintaining a positive outlook.
  • Ability to work both independently and collaboratively.
  • Initiative to organize and follow through with complex tasks to meet deadlines.
  • Strong orientation towards taking ownership of projects and assignments. Able to be proactive with projects, assignments, and process improvements.
  • Ability to anticipate problems and take necessary action to mitigate them.
  • Competence with and commitment to diversity and inclusion; ability to be an effective partner with diverse students, faculty, and staff.
  • Ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies, and processes.
  • Effective ability to use and learn computers, technology, software, and applications at level of sophistication required for the duties of the position, including, without limitation, Microsoft Office (Outlook, Word, Excel, and PowerPoint), the internet, and computerized maintenance management systems.*

*All University of Portland positions require the ability to quickly learn and use new technologies, software, and applications in depth and at level of proficiency required for duties of the position. In most situations, the necessity of learning, using, and supporting new technologies, software, and/or applications does not change a job description nor make the position one that involves higher level duties.

Application Instructions:

Click the apply to job button.  You will be directed to create a free account and begin your application.

A cover letter, resume, list of references, and response to a supplemental question are required.  In your cover letter please respond to the following questions:

  • Why are you interested in this position at the University of Portland?
  • What are your areas of work-related strength and what areas would you like to grow?

Supplemental Question:

If you were selected for this position, how would you use your skills and experience to contribute to supporting diversity, equity, and inclusion in this position at the University of Portland?

The University of Portland has a COVID-19 vaccination requirement that will apply to all university employees. To learn more about COVID policies and guidelines for University of Portland employees, please visit: https://www.up.edu/pilotsprevent/vaccinations/vaccination-policy.html.

For those requiring a reasonable accommodation to apply: Applicants who have a disability and would like to request a reasonable accommodation regarding the application or hiring process should contact Human Resources at (503) 943-8484 or recruitment@up.edu.

Cover Letter, References, Resume, Supplemental Questions