The University of Portland seeks an Acquisitions/Metadata Technical Assistant who is responsible for purchasing and providing access to library materials. Duties include purchasing, invoicing, receiving, claiming, routine and complex copy cataloging, loading record sets, and bibliographic record cleanup.

The University of Portland is a thriving community of more than 4,000 students who come from around the nation and the world, as well as over 1,000 faculty and staff. The University is located on a bluff in a residential neighborhood overlooking the Willamette River and the beautiful, dynamic City of Portland. Since its inception in 1901, the University has been guided by the Congregation of Holy Cross, a Catholic religious congregation of priests and brothers. Through its mission of teaching and learning, faith and formation, and service and leadership, UP prepares people who respond to the needs of the world and its human family.

The University of Portland is an equal opportunity employer dedicated to achieving a diverse faculty and staff. The University of Portland does not discriminate in its educational programs, admissions policies, scholarship and loan programs, athletic and other school-administered programs, or employment on the basis of race, color, national or ethnic origin, sex, disability, age, sexual orientation, or any other basis protected by and consistent with the law. The University expressly reserves its rights and obligations to maintain its commitment to its Catholic identity and the doctrines of the Catholic Church.

We offer our employees a competitive benefits package which includes:

• Comprehensive, affordable medical and dental insurance plans for you and your dependents which include vision and alternative care options
• 403(b) retirement plan which includes employer contribution after two years of full-time service
• Tuition Remission for employees after 90 days of full-time service; spouses and dependents eligible after two years of full-time service
• 14 Paid Holidays in 2023 calendar year along with a 10-day vacation accrual upon hire
• Home Loan Benefit Program
• Access to Beauchamp Recreational & Wellness Fitness Center and Clark Library at no cost
• Discounts across University of Portland campus including Bookstore, Athletics events, Outdoor Pursuits/Bike Shop and Performing & Fine Art productions

This is a full-time, non-exempt position with benefits. The hourly rate for this position ranges from $18.80 to $19.46 based on experience. Applications submitted by March 28, 2023 will be given priority. Applications will be accepted on a rolling basis until the position is filled. 

Benefits are subject to all relevant University policies, practices, contracts, and any other relevant materials. Link to the full job description is available here: https://bit.ly/AquisitionsTech

Core Duties

• Place orders in all formats (print, electronic, media). Create and maintain order records using the Library's management system and other associated acquisitions files.
• Process invoices and payments.
• Assist with licensing of eBooks and media; track license details.
• Maintain working relationship with library vendors.
• Perform routine and complex copy cataloging of tangible and non-tangible library resources to current national and international standards.
• Correct, edit, and enhance existing metadata according to current national and international standards.
• Modify bibliographic record sets and data files using MarcEdit to conform to current standards; load bibliographic records into the Library’s Alma instance and troubleshoot data loads.
• Support monograph weeding process which includes updating records and withdrawing library materials.
• Oversee the processing of physical materials added to and removed from the collection.

Other Duties as Assigned

• Direct the work of one to two student employees and assist other departmental student employees in the absence of their lead or supervisor.
• Develop documentation, procedures, and workflows for all aspects of this position.
• Compile monthly and yearly statistics.

Other duties as relevant to the duties of the position or as assigned by supervisor or designee.

Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s purview and responsibility.

MINIMUM REQUIREMENTS
 

Education and Experience

• Required: Associate degree.
• Required: Familiarity with library procedures, cataloging standards, and library management systems as they apply to the position.
• Preferred: Bachelor’s degree.
• Preferred: More than one year of experience in an automated acquisitions and/or cataloging environment, preferably in an academic library.
• Preferred: Working knowledge of standard library systems and procedures as they apply to the position and working knowledge of cataloging subsystem of an integrated library system; working knowledge of OCLC Connexion, national cataloging standards and protocols, including AACR2, RDA, MARC21, LCSH, LC Classification.
• Or a combination of equivalent education and/or experience.

Certifications and Licenses

• Preferred: None.

Knowledge, Skills and Abilities

• Strong problem solving and analytical skills.
• Ability to consistently handle and follow through with multiple projects and assignments and meet deadlines.
• Strong orientation towards taking ownership of projects and assignments and being proactive with projects, assignments, and process improvements.
• Strong organizational skills and attention to detail.
• Excellent written and oral communication skills.
• Ability to work independently and in team settings.
• Competence with and commitment to diversity and inclusion; ability to be an effective partner with diverse students, faculty, and staff.
• Ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies, and processes.
• Effective ability to use and learn computers, technology, software, and applications at level of sophistication required for the duties of the position, including, without limitation, Microsoft Office (Outlook, Word, Excel, and PowerPoint), the internet, other applicable computer applications (e.g. Alma, OCLC Connexion, etc.).*