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Human Resources: University Employment
Please do not email cover letters, resumes, and other application materials to the Office of Human Resources or to University employees. Generally, we only accept application materials submitted via up.hiretouch.com, unless an applicant needs a disability related accommodation or a particular posting specifically notes that application materials will be received via other methods.

Please refer to this Help Sheet for assistance with your application.  All questions and inquiries regarding applications and/or open positions can be forwarded to the Human Resources team at hr@up.edu or (503) 943-8484.  Email is preferred.  

Job Details
Acquisitions/Metadata Technical Assistant
Provost's Office
Full time
Full time hourly
$18.80 to $19.46 per hour

The University of Portland seeks an Acquisitions/Metadata Technical Assistant who is responsible for purchasing and providing access to library materials. Duties include purchasing, invoicing, receiving, claiming, routine and complex copy cataloging, loading record sets, and bibliographic record cleanup.

The University of Portland is a thriving community of more than 4,000 students who come from around the nation and the world, as well as over 1,000 faculty and staff. The University is located on a bluff in a residential neighborhood overlooking the Willamette River and the beautiful, dynamic City of Portland. Since its inception in 1901, the University has been guided by the Congregation of Holy Cross, a Catholic religious congregation of priests and brothers. Through its mission of teaching and learning, faith and formation, and service and leadership, UP prepares people who respond to the needs of the world and its human family.

The University of Portland is an equal opportunity employer dedicated to achieving a diverse faculty and staff. The University of Portland does not discriminate in its educational programs, admissions policies, scholarship and loan programs, athletic and other school-administered programs, or employment on the basis of race, color, national or ethnic origin, sex, disability, age, sexual orientation, or any other basis protected by and consistent with the law. The University expressly reserves its rights and obligations to maintain its commitment to its Catholic identity and the doctrines of the Catholic Church.

We offer our employees a competitive benefits package which includes:

  • Comprehensive, affordable medical and dental insurance plans for you and your dependents which include vision and alternative care options
  • 403(b) retirement plan which includes employer contribution after two years of full-time service
  • Tuition Remission for employees after 90 days of full-time service; spouses and dependents eligible after two years of full-time service
  • 14 Paid Holidays in 2023 calendar year along with a 10-day vacation accrual upon hire
  • Home Loan Benefit Program
  • Access to Beauchamp Recreational & Wellness Fitness Center and Clark Library at no cost
  • Discounts across University of Portland campus including Bookstore, Athletics events, Outdoor Pursuits/Bike Shop and Performing & Fine Art productions

This is a full-time, non-exempt position with benefits. The hourly rate for this position ranges from $18.80 to $19.46 based on experience. Applications submitted by March 28, 2023 will be given priority. Applications will be accepted on a rolling basis until the position is filled. 

Benefits are subject to all relevant University policies, practices, contracts, and any other relevant materials. Link to the full job description is available here: https://bit.ly/AquisitionsTech

Core Duties

  • Place orders in all formats (print, electronic, media). Create and maintain order records using the Library's management system and other associated acquisitions files.
  • Process invoices and payments.
  • Assist with licensing of eBooks and media; track license details.
  • Maintain working relationship with library vendors.
  • Perform routine and complex copy cataloging of tangible and non-tangible library resources to current national and international standards.
  • Correct, edit, and enhance existing metadata according to current national and international standards.
  • Modify bibliographic record sets and data files using MarcEdit to conform to current standards; load bibliographic records into the Library’s Alma instance and troubleshoot data loads.
  • Support monograph weeding process which includes updating records and withdrawing library materials.
  • Oversee the processing of physical materials added to and removed from the collection.

Other Duties as Assigned

  • Direct the work of one to two student employees and assist other departmental student employees in the absence of their lead or supervisor.
  • Develop documentation, procedures, and workflows for all aspects of this position.
  • Compile monthly and yearly statistics.

Other duties as relevant to the duties of the position or as assigned by supervisor or designee.

Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s purview and responsibility.


Education and Experience

  • Required: Associate degree.
  • Required: Familiarity with library procedures, cataloging standards, and library management systems as they apply to the position.
  • Preferred: Bachelor’s degree.
  • Preferred: More than one year of experience in an automated acquisitions and/or cataloging environment, preferably in an academic library.
  • Preferred: Working knowledge of standard library systems and procedures as they apply to the position and working knowledge of cataloging subsystem of an integrated library system; working knowledge of OCLC Connexion, national cataloging standards and protocols, including AACR2, RDA, MARC21, LCSH, LC Classification.
  • Or a combination of equivalent education and/or experience.

Certifications and Licenses

  • Preferred: None.

Knowledge, Skills and Abilities

  • Strong problem solving and analytical skills.
  • Ability to consistently handle and follow through with multiple projects and assignments and meet deadlines.
  • Strong orientation towards taking ownership of projects and assignments and being proactive with projects, assignments, and process improvements.
  • Strong organizational skills and attention to detail.
  • Excellent written and oral communication skills.
  • Ability to work independently and in team settings.
  • Competence with and commitment to diversity and inclusion; ability to be an effective partner with diverse students, faculty, and staff.
  • Ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies, and processes.
  • Effective ability to use and learn computers, technology, software, and applications at level of sophistication required for the duties of the position, including, without limitation, Microsoft Office (Outlook, Word, Excel, and PowerPoint), the internet, other applicable computer applications (e.g. Alma, OCLC Connexion, etc.).*


* All University of Portland positions require the ability to quickly learn and use new technologies, software, and applications in depth and at level of proficiency required for duties of the position. In most situations, the necessity of learning, using, and supporting new technologies, software, and/or applications does not change a job description nor make the position one that involves higher level duties.


Application Instructions:

Click the apply to job button.  You will be directed to create a free account and begin your application.

A cover letter, resume, list of references, and response to a two supplemental questions are required.  In your cover letter please respond to the following questions:

  • Why are you interested in this position at the University of Portland?
  • What are your areas of work-related strength and what areas would you like to grow?

Supplemental Questions:

  • If you were selected for this position, how would you use your skills and experience to contribute to supporting diversity, equity, and inclusion in this position at the University of Portland?
  • An important responsibility of this position will be cataloging. What is your experience in this area?

The University of Portland has a COVID-19 vaccination requirement that will apply to all university employees. To learn more about COVID policies and guidelines for University of Portland employees, please visit: https://www.up.edu/pilotsprevent/vaccinations/vaccination-policy.html.

For those requiring a reasonable accommodation to apply: Applicants who have a disability and would like to request a reasonable accommodation regarding the application or hiring process should contact Human Resources at (503) 943-8484 or recruitment@up.edu.

Cover Letter, References, Resume, Supplemental Questions